Technology

How to use WPS Office for business?

There are many different kinds of office software, but none quite match the ease and functionality of WPS Office. 

This lightweight, feature-rich comprehensive office suite comes with high compatibility. It also allows you to download pdf, Writer, Presentation, and Spreadsheet to improve your work efficiency. 

So how do you use WPS Office for business? 

The following article will tell you how to use this piece of software efficiently that will help you become more productive when working on tasks in your office.

Why Use WPS Office?

If you are looking for professional office software that provides great compatibility and performance, then it is a good idea to try WPS Office. 

This document editor allows you to download WPS writer free along with edit capability of MS Word, Excel, and PowerPoint files on the Windows platform. 

The best part is its simplicity in interface design which can be seamlessly operated by beginners as well as experts alike. 

Moreover, it supports more than 400 file formats in total, including Word (DOC/DOCX), Excel (XLS/XLSX), PowerPoint (PPT/PPTX), PDFs, and other text-based documents such as RTF. 

This office suite provides high compatibility with large-size files of up to 2GB per file or unlimited-size files that can be opened later without any data loss.

Download & Install

Before using new software, you need to download and install it. But if there are many software versions or many companies that provide applications, you have no idea which one is best. 

  • Which version should I choose? 
  • Is it available in my language? 
  • Are there enough users of that version?

You will be confused if you don’t find answers beforehand. To avoid being lost among so many choices and make an informed decision, here we would like to recommend three options: Google Docs, Microsoft Office Online, and WPS Office(Kingsoft). 

For example, when I want to edit a presentation online, then I just choose Google Docs. I used it more than two years ago and still think it’s one of the best choices for small businesses.

The Interface – Title Bar

WPS Office contains a title bar, which is usually located at the top of every window. Thus you can find it quickly and check important information about the current file. 

You can click it to make a pop-up menu appear so that you can close or minimize any opened file. 

It also allows you to maximize or restore window size when in a normal state by simply clicking it once and dragging up or down.

The Interface – Ribbon Menu

The WPS office features a ribbon menu organized into several categories, as shown in Figure. This makes accessing different functions simple and fast. 

For example, you can apply various styles to a selected text on your document by clicking Format and then Style on the Ribbon menu. 

You can get more options by right-clicking anywhere in your document, including showing/hiding the Status bar at the bottom of the window and inserting a new page or object.

Create Documents

After launching, it’s time to get down to work. First, click on New Document in the top left corner of your screen and choose a document type. 

At first, you’ll want to stick with simple documents like letters or emails. Once you get into your groove, you can start creating more complex projects.

Reading Documents

To open a document, just click on it. Double-click it or click on Edit in File Menu to edit a document. 

You can also easily open password-protected documents without any problem. When editing or reading documents, you can see an operation progress bar at the bottom left corner and detailed information on the right pane.

Useful Tools

For a company, an office suite is an essential software application. It includes four major functions: Word Processing, Spreadsheet, Presentation, and PDF. 

Besides these four basic functions, there are other useful tools in it. For example, you can insert an image into your document and add links or comments to your document. 

You can also create a bibliography with its help. The most important thing is that you can save your documents as PDF files with its help. 

So if you want to keep a copy of your file on your computer or share it with others via email or on social networks like Facebook, Twitter, etc., then creating a PDF file will be very helpful for you because everyone can view them on their computers without any problems at all.

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